How to search Outlook for a folder name:
Following up on the popular Extracting Email address from outlook folder , and
I have been getting frustrated by the lack of search facility that Outlook has to offer. Specifically, the lack of facility to search for a specific folder name – not an email but a Folder Name.
I have lots of folders and subfolder so when I am looking for something its not always simple to find it, I want a facility that will find my folder.
Outlook doesn’t have a search for folder name facility, so I created one –
As per usual: when it comes to these things, I have to add my “I take no responsibility whatsoever if this Macro doesn’t work of messes up your Outlook”
I suggest backing it up before you continue further… (gotta say this for legal reasons)
Now that you have backed up your work, please continue:
1. Open Outlook
2. Right-click on this File and save it to your computer where you can find it again. Once it is downloaded, extract the one file in there and place it in the MY DOCUMENTS folder.
3. In the ZIP file you have just downloaded is the Macro file. So now we need to Import it into Outlook.
4. Outlook 2010: You need to enable the DEVELOPER ribbon (if you haven’t already done so). It looks like this:
If you don’t have it enabled, then just do the following:
Click on File, Options, Customize Ribbon and then put a Tick on the Developer on the right-hand side.
Click OK and it will appear.
5. Click on Developer and then click on Visual Basic
6. Click on File, Import File
7. Select the extracted file : FindmyFolder.bas and click on Open
8. Click on File, Close and Return to Outlook
You are now ready to use this !
NOTE: Anytime you want to search for a folder, you DO NOT have to repeat the above steps – just carry on from here:
Simple click on Developer tab, click on Macros and then Macros again, select the FindmyFolder and click on Run !
You will be prompted to enter the folder you are looking for:
You will then be asked if you would like to be taken to that folder.
Bonus Add On Tip:
To make it even easier to access this without going to the Macro screen, you can use Outlook’s ribbon so its quick and easy.
Right click next to the ribbon and select Customize the Ribbon…
On the right side, click on Home (Mail) and then click on New Group
Then on the left hand side, click on the drop down till you find Macros, then Select the FindFolder, click on Add>> and it will add it to the Cool Tool that is highlighted on the right.
You should see now on your Ribbon this icon and anytime you want to use it to find a folder name, here it is:
Hope this helps !
ps. feedback is appreciated – so if you find it useful, post a comment below, share it on Facebook, Twitter and Google+ and let other know